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Handweavers Guild of Boulder

A TEXTILE AND FIBER COMMUNITY


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Participating in the HGB Fiber Art Show & Sale

Coming in May - 2024 HGB Fiber Art Show & Sale Information


Eligibility

    • Membership renewals are due June 1 of each year. 
    • Members who have not paid their dues by the September 10, 2024 lose their eligibility to participate in the 2024 Show & Sale.
    • Mailed membership forms must be in the hands of the Membership Committee, or paid online, by September 10, 2024.  Postmarks do not count.

The HGB Fiber Art Show & Sale provides several vital functions: • Outreach to the community  • Fundraiser for the Guild  • Opportunity for members to share their gifts and works with the public  • Juried Showcase  Read more at https://www.hgbsale.org/about-the-sale/

Have questions? Email salehelp@handweaversofboulder.org

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Sale Documents and Information

Rules and Regulations

The Rules & Regulations document is the guide to everything Show & Sale related.

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Important Dates

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Website Reference Table

Provides a table to help you find your way to the different pages on the HGB website, as well as navigating the Artist Data Entry program, WhenToWork, and Consignor Access.

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Artist Data Entry Program - ADE

ADE is a web-based inventory program that lets you easily enter information about each item, set a price, print item labels, and print an inventory list of all items you have entered into the Show & Sale.  ADE opens for Artist member use on July 1st each year.

Artist Data Entry Program
Consignor Access

Consignor Access is a web-based program providing real time status of your inventory during the Show & Sale. Selling price, commission paid, and running totals are provided. Consignor Access is activated after the close of Monday Check-In once all inventories have been accepted and entered.

  • Save this email - Consignor Access - Email Subject Heading - Consignor Access Invitation
    This email will contain your specific Consignor ID, password and link to the Consignor Access site 
  • Watch YouTube Video - Consignor Access
Inventory Worksheet

The Inventory Worksheet is included for Artists without a computer to fill out prior to being assisted with data entry and also as a convenience for those who would like to use it before the Artist Data Entry Program is available. Every inventory item must be entered into the Artist Data Entry Program. To use the xlsx version of the inventory sheet, you will need Microsoft Excel, or other software such as LibreOffice, OpenOffice, or Google Docs. 

  • 2023 Show & Sale inventory sheet: Word | PDF | Excel (xlsx)
Care & Content Tag Template

The Rules & Regulations require care and content labels/tags on every  inventory item.

Note: These tags are provided as a courtesy . You do need to use these specific tags. You may continue to provide care and content tag information as you have done in the past.

This pdf template allows printing tags to blank stock making tags easy to fill out and attach to your items.  These tags can be printed on the same business cards that ADE uses ( standard 2 x 3.5 business card - for 10 up on a 8.5 x 11 sheet). When printing labels to your local printer, we recommend downloading the PDF into Acrobat Reader and print from it. You can control the fit of the page better.

Donating Items to the Strickler Fund
The Carol Strickler Scholarship Fund was established to provide a monetary award to any qualified HGB member to assist in their technical and aesthetic development. Members may donate items to be sold at the Show & Sale with proceeds going to the Strickler Fund.


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Sale Shift Sign Up

WhenToWork.com

WhenToWork is the web-based program you will use to schedule your shift reservations for the Show & Sale.

  • WhenToWork opens for Artist member use on August 15 each year.
  • You do not need to be a participating Artist in the Show & Sale to volunteer for shifts.
  • Every member is welcome to contribute time and talent to the Show & Sale.
WhenToWork - Shift Sign Up
Account Questions

 If you have previously participated in the Show & Sale, you are likely to already have an account in WhenToWork.

  • If you are new to the Show & Sale or are not sure you have an account, contact Wendy Hall at saleshiftsmgr@handweaversofboulder.org with your name, email associated with your HGB membership, phone and ADE PIN number. 
  • Put "New HGB member" in the subject line. 
  • When your WhenToWork account is activated you will receive an email with the subject, "Your WhenToWork.com login information" that identifies the ID and Password you use to log into WhenToWork.
Shift Requirements - All participants are expected to contribute time and talents to the Show & Sale.
  • Participating Artist members are required to work a maximum number of shifts determined by either the number of items or the total dollar amount of their inventory.  
  • Shift requirements are listed in the Rules & Regulations and will appear at the end of your ADE inventory print out.
  • You may sign up for available shifts up to and including Monday Check-In.
  • October 8, 2024 is the last day to change or cancel shift reservations.
In-Person Assistance
  • In addition to signing up online, the Sale Technology Committee is available at September and October Guild Meetings to assist with questions and signing up.
Earned Shift Credit  and Training Opportunities
  • Earned Shift Credit - Members who volunteer with the Show & Sale Committee can also receive earned shift credits for their work throughout the year with behind the scenes activities. 
  • Specialty Training - Standards, Computer Entry and Cashiering are among the positions that require advanced training. Contact salehelp@handweaversofboulder.org for more information.

For questions or additional information, please contact Wendy Hall.

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    Check-In and Check-Out  - Show & Sale Documents

    Review the current Rules & Regulations for complete Check-In and Check-Out Procedures
    Monday Check-In
    • Every item must be entered into the Artist Data Entry Program
    • If an item has not been entered in the Artist Data Entry Program - it is not accepted into the Show & Sale.
    • Appointments are required for the following categories
      - inventories of more than 200 items
      - checking in more than one inventory - one person checking in inventory for multiple members
      - checking in at 5:30pm or later
    • October 14, 2024 is the deadline to schedule an appointment - contact saletech@handweaversofboulder.org 

    Monday Check-In Documents

    Friday Late Check-In
        • Members may only check in inventory on Friday if they have already checked in other inventory at Monday Check-In.
        • See  Rules & Regulations for details
    Sunday Check-Out
    Sunday Check-Out Documents

    Read complete HGB COVID POLICY           

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    Promote the Show & Sale - Publicity/Media Information

    Visit the Promote the Show & Sale page

    The Show & Sale relies on members to provide sneakers on the ground to distribute posters, postcards, and business cards to friends and family, local businesses, events, and points of interest.

    The Show & Sale Publicity Committee provides supporting resources allowing every member to actively participate in effective and relatively painless promotional efforts.

    • Visit and share hgbsale.org
    • Printed materials - business cards - postcards - posters
    • Porch-Pick-Up locations  - 24/7 self-service locations
    •Social Media and Email Resources

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    HGB Fiber Art Show & Sale - Sales Analysis

    Wondering how to price your items for the Show & Sale?

    The Sales Analysis provides a treasure trove of information - every item, every category, every price point.

    If you are seeking assistance in pricing an item -- you can review pricing, inventory and median purchase price for each category and technique in this member-only document.

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    New to the Show & Sale 

    Are you new to the HGB Show & Sale? Here's an overview to give you an idea of what it's about.

    General inventory items in the Show & Sale are not juried, yet all items available for purchase at the Show & Sale must meet minimum technique, quality and readiness for sale standards outlined in the Rules & Regulations.

    Only the Showcase portion of the Show & Sale includes a juried application process. The Showcase has its own distinct deadlines and requirements.

    Every inventory  item, including any Showcase item, is entered in HGB's custom Artist Data Entry Program. This is a web-based program that lets you easily enter information about every item, set a price, print item labels, and print an inventory list of all items you have entered.

    Anyone who participates by entering items in inventory is required to work shifts at the Show & Sale. The number of shifts depends on the total quantity and dollar value of the items you want to sell. HGB uses whentowork.com to manage Show & Sale shift reservations.

    HGB reserves a 25% commission on all items sold at the Show & Sale. Should anyone not fulfill their shift work requirements, HGB reserves an additional 15% commission-- the Guild would prefer that you work your shifts.

    Members who work with the Show & Sale Committee throughout the year usually receive some shifts credited to them for their work before the Show & Sale. This is a great way to get to know a lot of people really quickly, and helps support the guild. 

    Inclusive Guide to the Show & Sale in the Summer Beat

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    The Process - More or Less

    Join or Renew
    Important Dates
    Rules & Regulations
    • Read - Rules & Regulations document - it contains information for everything Show & Sale related including - 
      - Member eligibility
      - Standards of Acceptance - Readiness for Sale - Tags
      - Entering items into ADE
      - Printing inventory and barcode labels
      - Check-In and Check-Out
      - Item Classification List
      - Technique List
    Standards Review
    Artist Data Entry Program - ADE
    WhenToWork
    Readiness for Sale
    • Read - Readiness for Sale section in the Rules & Regulations document - including
      - Items must be professionally presented and ready for use/display
      - Display cards must be sturdy and able to support item
      - Tag attachment and label specifications and requirements
      - All items must have care and content labels 
      - All items must have unique inventory number
      - Barcode labels must be in the format printed by the Artist Data Entry program
    Prepare Inventory for Check-In
    • Add - each item to the Artist Data Entry program
    • Read - Rules & Regulations document
      - Printing inventory sheets and barcode labels
      - Tags
      - Inventory Check-In
    • Print - barcode labels from Artist Data Entry program
    • Print - and complete Check-In paperwork
      - Inventory Sheets from Artist Data Entry program
      - W-9 form completed
      - Check-In List with Stop 1 disclaimer signed
    • Organize -  your physical inventory in numerical order as much as is reasonably possible
    Check-In and Check-Out
    • Read - Inventory Check-In/Check-Out sections in the Rules & Regulations document
    • Arrive - at Monday Check-In
    Promote the Show & Sale
    • Distribute Materials - The Show & Sale relies on members to provide sneakers on the ground to distribute posters, postcards, and business cards to friends and family, local businesses, events, and points of interest.
    • The Show & Sale Publicity Committee provides supporting resources allowing every member to actively participate in effective and relatively painless promotional efforts.
    • Visit Promote the Show & Sale page for details
    Enjoy the HGB Fiber Art Show & Sale
    • October 30 - November 3, 2024
    • Daily 10:00am - 6:00pm
    • Sunday 10:00am - 3:00pm

    Have questions? Email salehelp@handweaversofboulder.org.

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    2024 Show & Sale Important Dates 

    Download Important Dates as a document
    2024 Important Show & Sale Dates - pdf - July 1 through November 3

     

    After July 1

    Artist Data Entry Program (ADE) opens - available to current (dues paid) members.

    August 15

    WhenToWork - opens for Sale shift sign up.

    September 1
    Showcase - Call for Entry opens. All entries must be submitted online.

    September 10


    Paid Membership deadline - last day to pay dues to be eligible to participate in the Sale. Membership forms must be in the hands of the Membership Committee by this deadline. Postmarks do not count.

    October 1

    Showcase - Call for Entry deadline. All entries must be submitted online.

    October 8 WhenToWorkLast day for member to change reserved Sale shifts or remove their name from reserved Sale shifts.

    October 14

    Deadline to schedule appointments for Monday, October 28 Check-In. An appointment is required for: • Checking in from 5:30-7:00pm • Inventories of 200+ items • Checking in more than one inventory

    October 18
    Friday

    ADE Guild Printing Requests  Artists using this option must send the request before noon to have materials mailed; printing requests received after noon will be available at Monday Check-In.

    October 24
    Thursday

    Artist Data Entry Program (ADE) all inventory must be entered by midnight.
    Items not entered by midnight cannot be checked in on October 28.

    October 24
    Thursday

    Deadline to schedule appointments for Sunday November 3 Check-Out. An appointment is required for checking out after 6:00pm

    October 27
    Sunday

    ADE Guild Printing Requests Artists using this option must send print requests by 4:00pm. Inventory sheets and barcodes requested between noon, October 18, and Sunday October 27 at 4:00pm will be available at Check-In.

    October 28
    Monday

    Monday Sale Check-In 2:00-6:00pm.  Artists must bring inventory sheets to Check-In. All items must have a barcode label attached.  Back up inventory sheets or barcodes need to be printed by 7:00pm.

    October 29
    Tuesday

    Artist Data Entry Program available after 8:00am for entering Friday Late Check-In inventory.

    Members Reception 6:00-8:00pm.

    October 30
    Wednesday

    Sale open to the public 10:00am–6:00pm.

    October 31
    Thursday

    ADE Guild Printing Requests for Friday Late Check-in must be made before 4:00pm. Inventory sheets and barcode labels will be available at Friday Late Check-In. Items for Friday Late Check-In must be entered by 5:00pm. Items not entered by 5:00pm cannot be checked in at Friday Late Check-In.

    Sale open to the public 10:00am-6:00pm

    November 1
    Friday

    Late Check-In at the Sale 9:00-11:00am. Artists must print inventory sheets and barcode labels by 11:00am. Inventory sheets must be brought to Friday Late Check-In. All items must have a barcode label.

    After 11:00am, the Artist Data Entry Program is not available until after July 1, 2025.

    Sale open to the public 10:00am–6:00pm.

    November 2
    Saturday

    Sale open to the public 10:00am-6:00pm.

    November 3
    Sunday

    Sale open to the public 10:00am-3:00pm.

    Sale Check-Out 4:30-6:00pm. Appointments must be scheduled before October 24 to check-out after 6:00pm.

          

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    Show & Sale Committee

    For all questions email -  salehelp@handweaversofboulder.org
    Please see the online membership directory for email addresses that are not listed.


    Sale Chair

    Babs Herrli

    salechair@handweaversofboulder.org 

          Assistant Chair


     

          Sale Treasurer

    DJ Lynch

     

          Showcase Manager Janet Strickler showcase@handweaversofboulder.org

          When to Work Manager

    Wendy Hall 

    saleshiftsmgr@handweaversofboulder.org

          Props Manager

    Mia Sherman

    props@handweaversofboulder.org 

          Merchandising Manager

    Amy Mundinger

     merch@handweaversofboulder.org
          Artist Advocate
     

          Demos Manager

    Angella Dirks

     

          Strickler Table Manager

    TBD

     

          Reception Manager

    Danika Baker

     

     

     

     

    Publicity Coordinator

    Tsy Schupack

    salepub@handweaversofboulder.org 

           hgbsale.org

     

     

           S&S Mailing List 



     

     

     

    Sale Technology Coordinators 

    Selena Billington
    Chandra Barker

    saletech@handweaversofboulder.org 

          Training Manager - Sale Computer Support

    Jade Perez

    training@handweaversofboulder.org 

          ADE Manager

    Jana Wagner

    ade-admin@handweaversofboulder.org

          Sale Analysis Manager

    Judy Missey

     

          Hardware Manager

    Dixie George

     

          Sale Printer

    BA Johnston

     

     

     

     

    Standards Coordinator

    Chendra Conklin

    standards@handweaversofboulder.org 

     

     

     

    Past Sale Chair

    Jennifer Hill

     

    HGB President

    Denise Perreault

    president@handweaversofboulder.org 

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    The Handweavers Guild of Boulder is a 501(c)(3) tax-exempt charitable organization focused on textile and fiber arts education.

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